Enterprise Records Information Management System

Competition Number: 2019-007

Tender Title: Enterprise Records Information Management System

Posted Date: January 31, 2019, 12:00am

Closing Date: February 21, 2019, 4:00pm

Last Modified Date: February 22, 2019, 1:01am

Status: Closed

Awarded: --


Addendum #1 issued Feb 12, 2019 Bidder Inquiry Response (see attachments).

The City of Fernie (the “City”) is seeking proposals from qualified professionals for consulting services for a strategy, development and implementation of a City-wide Enterprise Records Information Management System.  The City believes that selection of a qualified professional is critical to the success of a long-term records management system.


The purpose of this work is to develop an overall strategy and implementation plan for a City-wide Enterprise Records Information Management System (E-RIMS) including a comprehensive work plan and budget addressing:
• appropriate policies and procedures
• classification and retention schedules
• transition of existing records to new system
• recommendations for records management software and business systems
• phased implementation of the E-RIMS across the organization
• staff training plans
The successful proponent will be required to attend on site to conduct interviews with appropriate staff, a brief review of current records and systems to gain a clear understanding of potential barriers, the current state of records & management practices and identify future organizational needs.


4:00 PM MST, February 21, 2019



Contact Information:

Suzanne Garand, Director of Corporate Administration Services
City of Fernie 501-3rd Avenue, PO Box 190,
Fernie BC V0B 1M0
Telephone: 250.423. 2221
Email: suzanne.garand@fernie.ca